20 December 2024                                                                                                                               

RFQ-JPM-2024-35

BIDS AND AWARDS COMMITTEE

REQUEST FOR QUOTATION

            The Permanent Mission of the Philippines to ASEAN, through its Bids and Awards Committee (BAC), is pleased to invite you to submit an Open Quotation for the procurement of ICT Equipment subject to the General Conditions stated herein, on or before 5:00 PM, Friday, 27 December 2024, described as follows:

Name of Project         :         Procurement of ICT Equipment for the Permanent Mission of the Philippines to ASEAN

Specifications                :     Please see attached Terms of Reference

General conditions:

1. Prices should be inclusive of all relevant taxes and charges;
2. Prices shall be quoted in Indonesian Rupiah (IDR) and payment will be made also in IDR;
3. The bidder must submit the following documentary requirements:

1. Business permit
2. Income tax returns
3. Company profile

4. The BAC reserves the right to request for or waive any documentary requirement taking into consideration the usual trade and business practices being observed in Indonesia in accordance with Government Policy Procurement Board (GPPB) Resolution No. 28-2017;
5. This Request must not be taken as a guarantee that the Mission shall enter automatically into a contract; and should a contract be entered into, this will in no way be construed as a waiver of the Mission’s sovereign immunity;
6. The bidder that submits the Lowest Calculated and Responsive Bid shall be awarded the contract subject to the best interests of the Philippine Government.

For further inquiries or clarifications, please refer to:

Bids and Awards Committee (BAC) Secretariat

Permanent Mission of the Philippines to ASEAN

Jalan Wijaya XVI No. 5, Melawai, Kebayoran Baru

Jakarta Selatan 12160, Republic of Indonesia

Tel no. (+6221) 7220163

Fax no. (+6221) 72789020

Email address: This email address is being protected from spambots. You need JavaScript enabled to view it.

Website: www.jakartapm.dfa.gov.ph

[sgd]

MARTHY A. ANGUE

Acting BAC Chairperson

TERMS OF REFERENCE

PROJECT NAME         :       Procurement of ICT Equipment for the Permanent

Mission of the Philippines to ASEAN

APPROVED BUDGET FOR THE CONTRACT     :           IDR 685,000,000.00

BACKGROUND

The Permanent Mission of the Philippines to ASEAN in Jakarta, Indonesia intends to procure ICT equipment for its daily operations.

OBJECTIVE

The objective of this undertaking is to procure ICT equipment from a trusted company/vendor.

APPLICABLE RULES AND REGULATIONS

            The selection of a vendor for this project shall be done in accordance with the Government Procurement Policy Board (GPPB) Resolution 28-2017 dated 31 July 2017 (Guidelines for the Procurement of Goods and Services, Infrastructure Projects, and Consulting Services to be Procured and Performed Overseas).

The Permanent Mission of the Philippines to ASEAN in Jakarta, Indonesia, by entering into a contract with the successful bidder, does not waive its sovereign immunity, as the project is being undertaken as an official act. In this regard, any conflict arising from the implementation of the project shall be resolved through negotiations.

SPECIFICATIONS

1. The company shall provide the following:

1. Unit price of each equipment must be inclusive of applicable taxes, installation and device configuration costs.
2. The equipment must be readily available in the market.
3. The equipment must be the latest model equipped with genuine parts and components and not refurbished.
4. All desktops and laptops must come with license operating system, office (preferably with perpetual license), adobe acrobat (preferably with perpetual license), and anti-virus.
5. Vendor must be able to provide necessary technical support and response in case of need and the equipment must have at least one year of warranty service for parts and services.
   
   

PAYMENT SCHEME

Payment option shall be in accordance to the laws and regulations of the Republic of Indonesia. Preferably, payment upon delivery of the equipment.