15 January 2025
RFQ-JPM-2025-1
BIDS AND AWARDS COMMITTEE
REQUEST FOR QUOTATION
The Permanent Mission of the Philippines to ASEAN through its Bids and Awards Committee (BAC) is pleased to invite you to submit an Open Quotation for the Lease of Multi-Functional Printer subject to the General Conditions stated herein, on or before 5:00 PM, Wednesday, 22 January 2025, described as follows:
Name of Project : Lease of Multi-Functional Printer for the Permanent Mission of the Philippines to ASEAN
Specifications : Please see attached Terms of Reference
General conditions:
- Prices should be inclusive of all relevant taxes and charges;
- Prices shall be quoted in Indonesian Rupiah (IDR) and payment will be made also in IDR;
- The bidder must submit the following documentary requirements:
- Business permit
- Income tax returns
- Company profile
- The BAC reserves the right to request for or waive any documentary requirement taking into consideration the usual trade and business practices being observed in Indonesia in accordance with Government Policy Procurement Board (GPPB) Resolution No. 28-2017;
- This Request must not be taken as a guarantee that the Mission shall enter automatically into a contract; and should a contract be entered into, this will in no way be construed as a waiver of the Mission’s sovereign immunity;
- The bidder that submits the Lowest Calculated and Responsive Bid shall be awarded the contract subject to the best interests of the Philippine Government.
For further inquiries or clarifications, please refer to:
Bids and Awards Committee (BAC) Secretariat
Permanent Mission of the Philippines to ASEAN
Jalan Wijaya XVI No. 3-5, Melawai, Kebayoran Baru
Jakarta Selatan 12160, Republic of Indonesia
Tel no. (+6221) 72789030
Fax no. (+6221) 72789020
Email address: This email address is being protected from spambots. You need JavaScript enabled to view it.
Website: www.jakartapm.dfa.gov.ph
[sgd]
LORENZO CRIS D. VIDAL
BAC Chairperson
TERMS OF REFERENCE
PROJECT NAME : Lease of Multi-Functional Printer for the Permanent Mission of the Philippines to ASEAN
APPROVED BUDGET FOR THE CONTRACT : IDR 6,300,000.00
BACKGROUND
The Permanent Mission of the Philippines to ASEAN in Jakarta, Indonesia intends lease multi-functional printer for its daily operations.
OBJECTIVE
The objective of this undertaking is to ensure the lease of a multi-functional printer for the Mission from a reputable company.
APPLICABLE RULES AND REGULATIONS
The selection of the vendor for this project shall be done in accordance with Government Procurement Policy Board (GPPB) Resolution 28-2017 dated 31 July 2017 (Guidelines for the Procurement of Goods and Services, Infrastructure Projects, and Consulting Services to be Procured and Performed Overseas).
The Permanent Mission of the Philippines to ASEAN in Jakarta, Indonesia, by entering into a contract with the successful bidder, does not waive its sovereign immunity, as the project is being undertaken as an official act. In this regard, any conflict arising from the implementation of the project shall be resolved through negotiations.
SERVICES
- Lease of Multi-Functional Printer with the following minimum technical specifications:
- Black/Colored Toner
- Users: At least 5 users and above
- Speed: 30ppm or better
- Print Resolution: at least 1200 dpi
- Scan Resolution: at least 600 dpi
- Others: Can print via Wi-Fi, Duplex Printing, Scan to Email, Scan to PC
- Compatibility: Windows and Mac OS
- Two units
- Toner supplies, service maintenance and replacement of damage spare parts should be included
- Lease period: One (1) Year; 01 February 2025 – 31 January 2026
PAYMENT SCHEME
Payment option shall be in accordance to the payment scheme provided by the company and to the laws and regulations of the Republic of Indonesia.
